Accounts Receivable – Executive Assistant

Employment Type : Permanent
Salary :
Location : Dublin
Reference : MD21057
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Description:

Job Title:                               Accounts Receivable – Executive Assistant

Department:                         Finance

Division:                               Chief Financial Officer

Reporting To:                      Accounts Receivable Team Leader

Grade:                                  Level B         

Location:                             East Point, Dublin

Ref:                                      EI.086.19E

 

Role Purpose:

The successful candidate for this role will work as a member of the Accounts Receivable team within Finance Department. The person appointed will play a key role in the Accounts Receivable section to ensure all fee-earning trade and knowledge events are recorded on the on-line EventsForce system where clients register and pay online in advance, to issue invoices to clients in a timely manner and to follow up on overdue accounts.

 

Key Deliverables:

· Review the terms and conditions of trade and knowledge events for accuracy.

· Set up new trade & knowledge event projects on the Events force system.

· Reconcile trade and knowledge event projects on their conclusion to ensure all participants are invoiced correctly and in a timely manner.

· Follow up with clients that exceed credit terms.

· Assist clients over the phone with credit card payments.

· Assist the Accounts Receivable supervisor in keeping debtor balances to a minimum.

· Gain an understanding of all areas in the Accounts Receivable section and to assist with leave cover.

· Provide executive assistant support across the Finance Team from time to time, as required. 

 

Functional Competencies (Key Skills & Knowledge)

· Strong numeracy aptitude, skills & experience is essential.

· Experience of using IT systems, particularly MS Excel, Outlook and Word is essential coupled with an ability to learn new technologies and use EI’s specific software systems.

· Knowledge and experience of using a large financial application e.g. Oracle is desirable

· Knowledge and experience of working in an Accounts Receivable section.

· Ability to manage and prioritise tasks to meet deadlines.

· Ability and willingness to take on other administrative tasks as required. 

· Strong communication skills with an ability to engage and interact effectively in a business environment both through oral and written communications.

· Sound judgement, professionalism, confidentiality and discretion.

· Willingness to take on other key projects as may be assigned from time to time.

· Strong interpersonal skills and ability to positively contribute to the work of a busy team.

 

Enterprise Ireland Behavioural Competencies

Results Focused

The ability to remain outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.

 

Innovation and Risk-Taking

Actively encourages new ideas, experimentation and measured risk-taking, while always being on the look-out for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.

 

Problem Solving and Decision-Making

The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.

 

Client Focused

The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy.

 

Communicating with Impact to Influence Others

Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.

 

Teamworking

Co-operates with colleagues, shares information and respects the opinions and values of staff members.  Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.

 

Embracing & Leading Change

Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.  

 

Acting / Leading with Integrity

Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others, placing the genuine needs of the client, the organisation, and staff ahead of personal agendas

 

Networking

Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.

 

Developing Yourself & Others

Creates an environment that enables others to excel in terms of job performance. 

 

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Salary Scale:

€20,451 to €36,486 per annum contributory superannuation

Rising to €38,835 by long service increments

 

€19,500 to €34,751 per annum non-contributory superannuation

Rising to €36,982 by long service increments

 

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.  Subject to satisfactory performance, increments may be payable in line with current Government Policy.

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How to apply:

 

Internal applicants should submit their CV to HRConnect@enterprise-ireland.com quoting reference EI.074.19E.

 

If applying as an external applicant, please send your updated CV for review to Maisie.doyle@osborne.ie at Osborne Recruitment quoting reference number EI.086.19E.

 

Closing date: Friday 19th July 2019

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