Administrator (External Services Co-ordinator)

Employment Type : Permanent
Salary :
Location :
Reference : MD22833
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Title:                        Administrator (External Services Co-ordinator)

Grade:                     Level C

Department:           Equity Department

Business Unit:       Investment Services

Reporting to:          Department Manager

Location:                 East Point, Dublin

Job Reference:       EI.149.19E


The Role:

The Equity Department manages Enterprise Ireland’s Equity portfolio, which consists of approximately 2,600 investments in 1,300 client companies. The Department is responsible for managing the portfolio of investments made by Enterprise Ireland (EI).

The Equity Department currently has a framework agreement in place with regard to the provision of legal services related to Enterprise Ireland’s equity investments in its clients and actions required by EI as a shareholder. This role is to co-ordinate the provider of external legal services and to support EI’s internal legal and equity teams in such matters.

The Administrator will work closely with Equity Advisors, Commercial Evaluators and Legal Advisers (internal and external) in the co-ordination of the legal documents to reflect the organisation’s equity funding decisions and decisions made by Enterprise Ireland as a shareholder.  These decisions arise when Enterprise Ireland is a shareholder in a company and matters arise that require the consent of Enterprise Ireland such as changes to negotiated agreements, trade sales, investee company reorganisations, new investments made by venture capital investors and new share issues.

Key Deliverables

  • Provide support to Enterprise Ireland’s Equity team in collating and collecting required reports. This includes managing data in an orderly manner and the maintenance of records and files.
  • Engage with EI’s external legal services provider, giving clear and timely instructions on tasks to be performed.
  • Support the effective management, operation and administration of the Department’s budget for work done by the external legal services provider, reviewing and confirming all submitted invoices.
  • Support the completion of equity investments and other matters dealt with by the external legal services provider including raising investment cheques, co-ordinating execution of documents and updating of EI’s systems.
  • Report on all completed transactions. Transactions that arise include Investments (Share Subscriptions and Shareholder Agreements), Sale of EI Shares (Share Purchase Agreements) and Provision of EI’s Consents on a broad range of matters.
  • Conduct audits of completed transaction files returned by EI’s external legal services provider.
  • Communicate EI’s equity policy changes and business updates to EI’s external legal services provider.
  • Complete other tasks to support the internal legal and equity department as required to include; filing and record keeping, monitoring departmental mailbox, reporting to the Equity Review Committee and responding to company notices. Willingness to take on other key projects as may be assigned from time to time.

Functional Competencies (Key Skills and Knowledge)

  • Excellent administration, coordination and organisational skills experience, with a high level of accuracy and attention to detail to meet challenging deadlines, is essential.
  • Demonstrated evidence of robust computer literacy skills (i.e. MS Office skills including Outlook, Word, Excel and PowerPoint) is essential, coupled with an ability to learn new technologies and software systems.
  • Ability to work confidently on own initiative and to prioritise and resolve problems efficiently is essential
  • Strong verbal and written communication skills to ensure effective engagement across all relevant stakeholders.
  • Ability to develop a strong understanding and knowledge of EI’s investment policies and processes.
  • Strong interpersonal skills and ability to positively contribute to the work of a busy team and Department.
  • Willingness to take on other key projects as may be assigned from time to time.
  • An understanding of legal contracts would be an advantage
  • A third level qualification or progress towards a relevant business qualification is desirable


Enterprise Ireland Behavioural Competencies

Results Focused

The ability to remain outcome and results focused with regard to business priorities and organisational goals, monitoring progress and adjusting approach ensuring delivery against the appropriate timescales.

Innovation and Risk-Taking

Actively encourages new ideas, experimentation and measured risk-taking, while always being on the lookout for opportunities to continuously improve business processes and efficiencies within Enterprise Ireland and client organisations.

Problem Solving and Decision-Making

The ability to be decisive and take tough decisions about clients, people and costs to deliver sustainable results, using the analysis of information and situations to make logical and sound decisions.

Client Focused

The ability to provide an excellent client service focusing on client needs and building and maintaining effective personal and business relationships to advance clients’ objectives and Enterprise Ireland strategy.

Communicating with Impact to Influence Others

Communicates in a manner that will persuade, convince and influence their own staff and others, both internally and externally, in order to motivate, inspire or encourage them to follow a particular course of action.


Co-operates with colleagues, shares information and respects the opinions and values of staff members.  Understands the skills, experience and knowledge of staff members and maximises how these can be utilised to the benefit of the department, the organisation and the client.

Embracing & Leading Change

Understands the business agenda of Enterprise Ireland and embraces changes for area of responsibility and for external and internal clients.

Acting / Leading with Integrity

Lives the Enterprise Ireland purpose and values, acting genuinely and with integrity, in a manner that builds trust and engages and motivates others, placing the genuine needs of the client, the organisation, and staff ahead of personal agendas


Establishes and maintains mutually beneficial relationships with colleagues and other networks for the purpose of sharing information.

Developing Yourself & Others

Creates an environment that enables others to excel in terms of job performance.



Salary Scale:

€24,384 to €48,174 per annum contributory superannuation

Rising to €49,753 by long service increments.

€23,218 to €45,856 per annum non-contributory superannuation

Rising to €47,356 by long service increments.

Candidates should note that entry will be at the minimum of the relevant scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.  Subject to satisfactory performance, increments may be payable in line with current Government Policy.



Application and Selection Process:

If applying as an external applicant, please send your updated CV for review to or phone Maisie Doyle on 01-638 4400.

Applications to be received no later than 5pm on Friday, 3rd January 2020.






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