PA/Executive Assistant

Employment Type : Temporary
Salary :
Location : Dublin
Reference : KOR19765
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PA/EA with at least 5 years of experience supporting on senior level required for a 2-month contract for our client in Dublin 15. Candidate needs to available for an immediate start.


Salary & Benefits

  • €40,000 – €45,000 (Pro – Rata)
  • Onsite Parking
  • 25 days A/L (Pro Rata)


Duties & Responsibilities

  • Completes a broad variety of administrative tasks for the VP, Global Operations & MD, and Senior VP Global Quality & Operations, including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
  • Plans, coordinates and ensures the VP’s and SVP’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the VP and SVP; communicates directly, and on behalf of the VP & SVP.
  • Researches, prioritises, and follows up on issues and concerns relating to the VP & SVP including those of a sensitive or confidential nature.
  • Provides a bridge for smooth communication between the VP and SVP and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
  • Works closely and effectively with the VP and SVP to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the VP & SVP updated.
  • Provides leadership to build relationships crucial to the success of the organisation and manages a variety of special projects for the VP & SVP some of which may have an organisational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence and other tasks that facilitate the VP’s and SVP’s ability to effectively lead the company.
  • Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 
  • Serves as the VP’s administrative liaison to board of directors.
  • Assists board members with local travel arrangements, accommodating and meal planning as needed.
  • Maintains discretion and confidentiality in relationships with board members.
  • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format as required.
  • Provides executive supports to Senior Executive Assistant to President and CEO and other board members in relation to board meetings held in Ireland. 
  • Participates as an adjunct member of the Site Leadership Team including assisting in scheduling monthly meetings, prepares agenda, tracks action and decision items, etc.
  • Assists in coordinating site Town Hall quarterly meetings, including gathering and assembling slide deck.
  • Supports corporate visitors. Communications, Partnerships and Outreach in relation to MD
  • Ensures that the MD’s bio is kept updated and responds to requests for materials regarding the MD and the organisation in general.
  • Edits and completes first drafts for written communications to external stakeholders.
  • Supports other administration staff, including providing cover locally and assisting with event management, eg, staff summer party, etc.
  • Ad hoc jobs including arranging taxis, couriers, FedEx, incoming post distribution, etc.


Essential Requirements

  • Integrity and Trust (imperative)
  • Drive for Results
  • Customer Focus
  • Interpersonal/Team Relationships
  • Cross Cultural Sensitivity
  • Adaptability
  • Creative Problem Solving
  • Approachability
  • Priority setting
  • Creative
  • Planning and organising
  • Project management
  • Action oriented
  • Self-motivated
  • Problem solving
  • Intellectual horsepower
  • Comfort around Higher Management


Please apply through the link provided for the attention of Karen O’Rourke at Osborne or call Karen on 01 5984334 for further information.

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